The necessary costs involved with repairs and replacing missing or stolen keys are lost or stolen may seem unavoidable.
Not only can it feel like a waste of time and money, but the security of your premises is immediately at risk.
Knowing who is accountable for your keys is the vital first step to protecting your reputation and building security, but this can often be difficult to monitor.
Even if keys are issued from reception, this can’t prevent the disruption and wasted time caused by missing keys, while keys kept on hooks in open view or in a drawer jeopardises staff and guest safety. And yet sophisticated key management and access control solutions used in larger hotels may seem out of reach for smaller hotels and holiday properties.
Now, a new affordable system that controls up to 21 keys or keysets has been launched by Traka, the key and asset management specialist in solutions for universities, hospitals and prisons. Using the same proven software and engineering as in the large-scale systems, Traka21 is purpose designed to overcome some of the challenges smaller hotels face with key management and control.
Traka21 is an intelligent yet easy-to-use system for tracing and managing keys to safeguard hotel premises. The unit individually locks keys into place, ensuring that assigned users are the only ones with access, via a PIN. This can help to track accountability for assets that could otherwise be vandalised or stolen, and also avoids disruption to your business and guests.
Authorisation can be granted and removed instantly with Traka21, which is especially useful for temporary or maintenance staff coming in and out of the building. Key usage information is monitored and made available either through the cabinet’s display or by export on a USB drive, showing which keys were taken, by whom and when.
Tanveer Choudhry, Commercial Development Director for Traka, said: “Traka21 authorises, secures and monitors key usage, so it is an ideal stand-alone system for smaller hotels and holiday properties looking for a simple, easy-to-use system for managing keys. Even though there have been huge leap forwards in recent years, key management still remains to be the weak link. Traka21 offers the opportunity to install a cost-effective solution to control access in your hotel.”